Working from a remote workplace has become common nowadays. With the ease of connecting to the VPS of the system from anywhere, employees have the flexibility to work from anywhere, anytime. Either you have regular work from the home system or if your employees are adapting to work because of bad weather or illness or any pandemic situation like COVID-19. It's important to let your employees remain productive. Shifting from workspace to remote working employees plays a vital role in minimizing the consequences of any novel situation. Though it's a little adjustment for the ones who have not worked in this telecommuting environment before and it could also be somewhat stressful. Thus, proper communication and planning play a key role in managing remote employees. Let's know check, what are the benefits of adapting work from home culture - The WFH system provides tons of benefits for both employers as well as their employees. As per the recent statistics, remote work helps to increase productivity, which helps organizations to grow high. Employees become more efficient towards their work as they get less distracted and less stressed as they don't have to deal with commuting, etc. Similarly, it helps to reduce operating costs to run their business smoothly and also reduces the employer's compensation claims. What Are The Best Practices When Creating Work From Home Programs? Organizations that are planning to move their on-site to the remote workplace should create some guidelines, considering all the key things to ensure what all they need. So, here are some of the key elements of work from home policy that should get shared with all the employees. Adopting advanced technology The latest version of computers or laptops, high-speed internet connection, quick access to required tools, phone conferencing software, productivity monitoring software, etc. Using a secure connection Remote employees should have a proper internet connection and work with trusted VPN. The VPN system is a buffer between your operating device and wifi-connection. It saves the encrypted data from intercepting or tampering. Implement communication apps Keep in contact with workers who operate from home via Skype, Zoom and other chatting options. Remote workers can often feel disconnected from the rest of the team so it is important to stay in touch with them through telephone, email, texting, or video conference. Set Clear Goals Build a strategy function with your particular program's goals. The policy should include guidelines for the daily work schedule of an employee, overtime policies for the company, summary of a dedicated workplace, guidelines for reporting personal injury and damage to company equipment, and security of confidential business information. Test The implemented programs If you are implementing a work from home policy, take the time to evaluate its effectiveness thoroughly. Adjust the program based on your findings and bugs. Trust Your Employees One of the most critical aspects of a home-policy function that is not included in the document itself. Employers need to support and trust your workers while they are not working on-site to get their jobs completed. After implementing the work from home policies, there might occur some risks. So, let's know How to prevent risks and take safety tips? A key best practice for ensuring protection and minimizing claims for workers' compensation is to develop guidelines for working from home that will help reduce the potential risks. The policy should include guidelines on risk management that are related to research from the above-mentioned home security criteria, including: Create a workplace Even when the employees are working remotely, Employees should set up a dedicated workspace where they have limited distractions to concentrate on their job. Check the work area The workplace should be checked to ensure that it is free from any risks, including problems with fire and ventilation, slipping and dropping risks and other regular risk factors. Learn the workplace injuries Teach all your employees how you can prevent workplace problems that may arise both in the on-site and remote workplace. Conclusion These are a few of the best workplace practices along with the risk prevention tips that will help employers. Apart from that, the best remote workplace monitoring software can also prove advantageous to manage to work calmly during this pandemic situation. Also, See This Video To Manage Remote Work Easily:- Many countries have been driven into lockdown by the COVID-19, causing hardship in the business, medical, tourism, and several other significant industries. The culture of work from home, popularly known as WFH, has leaped into the mainstream with a rise in social distancing and self-quarantining through different industries worldwide. But how ready are we technically to operate as corporates and as corporate employees? WFH isn't too hard, particularly when you've got the right combination of equipment and software to support the workflow. Understandably, the basics needed for working from home are — a PC or a laptop, good LAN or Wi-Fi, and endless power supply. But, in case you are suffering from anxiety of separation from remote workers then these three tools will help you monitor the actual time of the particular task. Know, these tools only have the raw data for you. You ought to make a case-by-case interpretation of the findings. Also, it's a smart decision to track remote staff productivity with their full consent. EmpMonitor is said to be one of the trending affordable work from home software, which is highly preferred by most of the business owners. This software provides screenshots every 15 minutes and records every keystroke. It also keeps a check on the top applications and websites used by the employee in a particular time frame. It helps the employers to know whether the employees are reading a word doc or spending time plugging numbers into the excel sheet. The User Management panel allows managers to view information of members of their team, providing several transparency rates. What's more, EmpMonitor has a user logs feature that allows you to see the user login and log out details. It can be a useful feature to know if your employee's login is late and log out early. Plans start at $3/user/month for up to 51 to 200 users and go to $5/user/month for one to 10 users. EmpMonitor requires a desktop download and is compatible with Windows, Mac, and Linux. It also integrates with any project management software, therefore, it prevents interrupting in between. Trello If you juggle on multiple projects with multiple remote employees, Trello has an easy solution to keep everyone on track. Simply install Trello on the employees working system. Then it will track the time and provide a complete report of the employees work time activities on a daily, weekly and monthly basis. In the work time, It provides you with a few snaps of employees screen activities, to check that your employees are on task and not spending time on non-productive activities. This best work from home software also provides the overall productivity ratio of each employee in a graphical form. It helps the employers to know how their employees are working and also helps the employees to remain productive even while working from home. The price starts at just $9.99/user/month to $20.83user/month as per your business requirements. Simply install the software in your system and it's compatible with Windows and Mac both. OrangeHRM For business owners who are looking for the best CRM software, there’s OrangeHRM. Well, the programs are not just about human resources management. It is more than just this. OrangeHRM offers cost-free, open-source solutions to people out there. Nevertheless, it is not stripped of its technical and business HR management solutions.
It has some incredible features that can really rest your work from home issues like, performance measurement, attendance management, recruitment management, etc. It comes with a free starter pack with 30 days free trial! Wrapping Up These are some of the best yet cheap work from home software to better handle your work from home. However, after evaluating the three of them separately, we came to a conclusion that says EmpMonitor is the best for remote management of work. Well, because it includes all sorts of monitoring activities, including remote control, office surveillance, and much more. What do you think? Do share your thoughts in the comments section below. The act of managing workplace employees is more apparent than managing a team of remote employees. A fresh study surveyed over 50+ businesses to reveal the proven methodologies an organization can embrace for employees working from their homes. Most of the businesses that participated in this survey pointed out that the approach of remote working is a win-win scheme for both the employee and the employer. Here, the way you manage remote teams becomes the ultimate key to achievement in work from home monitoring practice. An ideal employer should have the knack to implement precise strategies and employ helpful tools for a better outcome. And, For those who are new to this game, this article contains a handful of valuable tips that are indeed necessary to consider. Let’s be realistic- everyone can’t be proficient at the ‘work from home’ pattern of working. While people relish the ease of remote work, not all carry enough sincerity and honesty to contribute 100%. So, a recruiter must look for some qualities that demonstrates the capability of individuals who will work from their homes with thorough dedication. Always prioritize the employees with sound communication skills since they often result in great triumph. Keep your expectations and work clear. Instead of making assumptions, put clear & straightforward work expectations before your employees. Moreover, “expectations” shall apply on the manager too. Set up a quick meeting to discuss the essentials of a project, illustrate the expectations and the underlying reason. Through expectation, it means the goals, deadlines, work execution of different phases that are going on. Or else, your company might be undergoing the worst situation of productivity crisis with loss of potential clients as well. Don’t Overlook One-On-Ones Approach. Team solidarity is essential, and so is managing time to discuss with employees one-on-one. It helps you in addressing the issues a member probably faces but becomes nervous when it comes to talking in a group or writing through emails. In such circumstances, having words with each team member proves to be a great help in eradicating existing issues and aligning their job role according to the goals they have in mind. Organize Video Conferences However, breaking bread together strengthens a team, but the idea has nothing to do with remote employees. Thus, video conferencing becomes a sweeping means of interacting with everyone and spending quality time. Yes, meeting over a video call can’t be effective as gathering together physically. It boosts teamwork, helps newly joined personnel to open up, as well as, create a favorable image of the employer in the mind of employees. Research claims that video is a way better than meeting in person referring to all of those who are shy. Focus on the result, not working hours. Even though a manager puts in his entire effort, he can’t keep a sharp eye on each employee. Therefore, when your team is located at different geographical locations, don’t put too much pressure on workers during work from home monitoring working suits. Provide them flexibility and let them work independently to make most out of them along with measuring the number of routine operations.
Leave the office behind: Additional tips for better workflow. The supervision of remote workers comes down to two crucial elements, that is communication and uninterrupted communication. If everyone in your team stays tuned with each other, there won’t be any severe trouble anymore. Make sure your employees feel valued and at the same time responsible. Meanwhile, they must keep in mind the goals of companies to push their caliber beyond the limits. Apart from setting up strategies and policies, choose top-notch tools that are meant to flourish a business. In case your team fails to establish unbroken communication with other members, then provide them with proper resources and outline to make them proficient. Conclusion Although remote team management is like a hard nut to crack, compelling work from home monitoring tools has been helping businesses a lot these days. Hopefully, this piece of information cools your jets and gives you the power to raise the productivity of a company operating through remote workers. Amidst the coronavirus outbreak, most of the companies have been turning their routes towards a remote working approach to save their employees. The government is encouraging citizens to embrace the social distancing approach and asking more people to execute their duties from home. While employees feel it convenient to work from home, the risks of data breaching or leaking of valuable data hovers over managers’ minds. The method of remote employees is slightly different from working at an office since employers no longer have full control over employees’ proceedings. But, there’s always a solution to a problem, including the complicated ones, and so goes with ‘Data Security’ measures. A blend of compelling monitoring software and employees’ devotion results in boosting the ROI of any business, regardless of the working culture it implements. Calm down! Read our article ahead for valuable pieces of information. Getting Started… The first yet crucial step of putting work from home practice is to make sure you have a dependable authentication to the entire devices that employees are going to access. Organizations should focus especially on the security of those devices on which delicate data cached. In simple words, it’s vital to keep an eye on workers who keep up the company’s valuable data so that they won’t indulge in activities like data transferring or selling. Track Remote Workers, Remotely. ‘Monitoring’ is indeed necessary for companies that rely on remote workers, so that they can figure out what their employees are doing online and how much time they exactly spend on doing their job. You further need to make a wise decision while choosing an efficient monitoring solution. There are dozens of powerful employee management software available out there, but you should choose one that stands out from the rest. An ideal monitoring software counts down the actual working hours, determines the ongoing projects, and can capture screenshots immediately whenever required. Certify your security & data protection policies Regardless of the strict instructions you pass on, employees can’t take it seriously unless they get documented security policies in hand. Therefore, frame down entire policies into a written form and highlight the sensitive provisions to gain optimal protection. As soon as you are done with framing policies, next tell your employees to go through it and ask questions that appear in their minds. For higher protection, make it mandatory for everyone to read work from home policy deeply before moving out from the office, plus get their signature on policy papers for acknowledgment. Examine Your Devices & Technology BYOD (bring your own device) is popular among the organizations operating remote teams, but the same might be risky as it often gives ease to hackers for invading your company’s data security shield. Be careful, abolish BYOD and assign company-owned devices to remote workers, with all kinds of software installed for 100% desired outcome. Conclusion At the end of the day, all you can do is to consider every possible data safety measure while hiring remote employees. Based on the current scenario, we can anticipate that work from home will remain in trend for the coming few months until coronavirus winds up from the globe. Till then, a brief message for remote workers- “stay home” “work honestly” “safeguard your company’s policies”, and the most important one- “wash your hands in every 30 minutes”. Top 07 Employee Tracking Software You Need to Have A Look AtTime is money, and it is one of the vital things that every organization care about the most. Whether you are having a small business or a big one, you will never wish to waste any of the resources and your precious working hours! Right? And this is the only reason why most of the companies look for management and time tracking devices. Now, when we say time tracking software, we mean employee tracking systems. You can operate this type of software either on your computer, tablet, or, phone. Employee Tracking Software Features benefits a lot to your organization. And thankfully, there are tons of tracking apps available in the market. But how to choose the right one? Well, this is one of the biggest tasks to do. Don't worry! I am going to make your work a lot easier. Listed below are some of the top employee tracking software, which you can use to track your employee's activities: TimeDoctor It's an employee tracking software program, with the help of which you can have an eye on the working time of your employees. By using it, you can get a complete view of what all your employee's do during their working hours. The time they take to complete a particular task, information about the different websites they visit, and finally, you can track their GPS location as well. Timesheet It is one of the oldest, yet the most legible time monitoring software. It's nothing but an ordinary version of the computer site. Anyone operating a small business can surely benefit their company using this software. Hub staff So, it’s another yet improved time monitoring app, which is mostly used by the managers and different business owners who eagerly want to know how their companies operate. Hub staff records keyboard, mouse, and time usage to create an activity rate. And yes it even takes screenshots as well. T sheets Wait, don't get confused! T sheets is a comprehensive time monitoring software. It permits business supervisors, managers, and employees, to have a brief discussion on their whereabouts, the projects on which they are working, accessibility, and working time. It comes with different features, like the possibility to get logged in using Twitter, email, various voice mails, messaging, etc. EmpMonitor Having a great specialization in monitoring and security solutions, EmpMonitor launched in 2014! And is now being used by most of the companies to monitor their employee activities. It is leading as the top-most employee monitoring software and has been helping small to large scale businesses for quite a few years now. It consists of a variety of features like; productivity measurement, capturing screenshots, websites used, stealth mode, report generation, and, much more. With EmpMonitor, you can manage your organization in the best manner. So what are you waiting for, go and get your organization, the best employee monitoring software! Harvest This is said to be one of the most popular and used time monitoring software. It aims to combine expense tracking and future scheduling. Just like the above-stated apps, it also consists of similar features. Toggl It is also a great time tracking app. But here, you will have to spend some money. Yes, you heard it right!
Well, if you want to track your employee activities, then here on Toggl, you will have to pay $9 per month. After that, you will be able to see what your employees do during their working hours. This app consists of all the features that a good employee monitoring software should have. Conclusion: Installing an employee monitoring software at your workplace is a smart decision. Whether you want to track the working time of your employee's or want to manage your company in the best possible way! The employee tracking app is all that you need. It is beneficial for both the company and its employees. Hopefully, after reading this article, you will have a better idea regarding which type of employee tracking software will be the best for your business. And which one can fit your requirements completely. Technology today will allow all the employers to keep track of their employee’s productivity, and ensure maximum safety by keeping an eye on their employees and their activities. How? You can do it by surveillance and monitoring. The main aim of keeping a check on them is to monitor their actions at the workplace, increase the level of discipline, and prevent any upcoming threat. This threat can be for the workplace or the employees. Monitoring your employees also increases their productivity enormously. What is Monitoring of Employees? Employee monitoring is the act of using various surveillance methods to monitor the activities of employees by an employer, done to check everyone’s performance, avoid any illegal activity. It is a very ingenious way to ensure the safety of any Company and the people working on it. How does it help in Increasing Productivity? According to research by International Data Corp (IDC), about 30-40% of Internet usage of an employee isn't work-related. It leads to the lowering of productivity and goldbricking- people getting employed for the work that they never finished doing. Keeping a record of all the activities like total time spent on the internet, the number of calls, duration of calls, sites opened, software used, typing speed, will ensure an employee’s sincerity. It helps to know about the status of work among the employees, avoids any non-productive task being carried out and ensures the safety of a company and its employees. Why is it essential for my Company’s Privacy? Statistics show that about 24% of working employees in the UK send emails out of Corporate regarding private information of the Company they work for, confidential data, trade secrets, and intellectual property. This leakage of information wrecks the reputation of a company and poses a substantial threat from other competitors around who might get access to the leaked information. One of the most frequent leaks is Accounts information. Monitoring an employee’s online operation can prevent such leakage. It can also help in detecting any such activity, and immediate action can be taken to stop any further leakage. Avoiding such threats can inevitably lead to a complete decline of a Company in the Market in no time. What are the Methods of Monitoring them? There are various methods available to keep a check on your employees. Some of the most common ways are: • E-mail Monitoring: This sort of monitoring permits employers to have access to look at the sent and received e-mails at their workplace. It allows them to be vigilant about all the emails and helps to prevent any leakage of confidential information or input of anything illegal or harmful in their office. • Software Monitoring: This type of monitoring allows employers to track employees' computer activities like typing speed, applications used, the number of internet users, errors that occurred. It prevents employees from using the internet or computers for any personal use that is not work-related. Employees ultimately waste less time and do more work. • Video Surveillance: This is one of the upcoming methods of monitoring your employees. It is quite unbiased and reliable. It shows the exact tasks performed by the employees throughout their office hours and avoids the imposition of any false claims on the employer or the employee. • Telephone Tapping: An employee’s phone call conversation and details can be accessed in the workplace by an employee using this method. It prevents them from having an excess of unnecessary conversations and leads them to focus more on their work. It also restricts them from mixing their personal space with their professional performance. • Location Monitoring: For the employees working in a non-static location, employers can keep track of them and their work. It is especially beneficial in industries like transportation. It is also useful in consumer satisfaction and transparency of work in companies like Flipkart and Zomato. How do I Monitor my Employees? Modern technology allows you to monitor everything you want to by using some internet tools at any centralized location provided by you. Some of these tools are:
1) Empmonitor 2) Teramind 3) InterGuard 4) Hubstaff 5) VeriClock 6) ActivTrak Using these tools, you can access to all the electronic devices your employees are working on, and act accordingly. Conclusion: Monitoring your employees is a critical step towards building a safe work environment, that helps in enhancing productivity and rectifying any possibility of passing confidential information outside. There are various tools used by multiple organizations that help in doing so. The working of employee monitoring is worth to be compared with the situation where a manager stands behind the employees, and watchdog their activities. By employee monitoring, the first thing that comes to our mind is surveillance. When this software was new, employees afraid that this will overrun their privacy. But now, monitoring software is not surprising for businesses, and everybody has become familiar to monitoring operations. Unfortunately, there are so many organizations that are still unaware of the perks monitoring software brings. We aim at educating such employers through this comprehensive guide. In a nutshell, we have the top ten reasons that prove that monitoring equipment must be made compulsory for the organization. Reasons to use Employee monitoring software. Improved internet technology Internet is a tremendous source of information, entertainment, learning, and knowledge. Employees might use the internet for fun instead of doing their job. Surveillance makes it easy for the employees to see the employee’s activities at web pages, and it avoids wastage of precious working hours. Social media networks With time, the engagement rate on social media networks keep on increasing. Research claims that most of the posts on Facebook and Instagram drops during the daytime, means while working hours. Employers don’t want to pay for the hours wasted on using social networks for personal use. Attendance record Employee’s presence at the workplace must be according to the specified login and logout time. For a big organization, it’s not possible to keep track of employee’s login-logout manually, and the best option they have is to monitor their presence using employee monitoring software. Calculation of Idle time Though employees logged in on time, it doesn’t mean they started working on time. We are talking about the idle time where employees remain free from any work responsibility. Being an ideal manager, one should figure out the actual idle time hours. Monitoring submits the original data of idle time to the managers to know employee’s ability to work. The smooth running of ongoing projects In a company, there is some designation that requires flexible working hours. Employers have the freedom to choose people for developing a team that gives a positive outcome. Based on the sensitivity of the project, sometimes an employer selects teammates from the corners of the world and, here monitoring software helps to count their working hours. Ease of managerial control Entrepreneurs have to deal with too busy routine, still they want to remain updated with their employee’s activities. With the occurrence of intelligence software, business owners can freely go for trips and can monitor employees activity from there as well. Money saving Nowadays, the organization adopts the trend of calculating payroll according to the working hours of employees. This trend is also the reason for the success of the established organization. Managers are looking for the opportunity to appreciate their employee’s efforts and work efficiency, therefore, monitoring makes it easy. Increased productivity When employees perform their responsibility sincerely, ultimately, their efforts result in increased productivity. It’s the foremost liability of an organization to give employees a work environment where they can execute their work unhindered. Rules and regulations are mandatory but don’t make it strict in a way that cost employee’s withdrawal of duties. Overtime hours Employees are accountable to receive pays for their overtime hours. In the absence of compelling monitoring software, it becomes difficult for the manager to count exact overtime hours. Since the employees give extra hours to the company, paying them would work as a push back to get the best results from them. Avoid uses of actionable software Every organization aims at uplifting the company’s profit and decrease the cost of production. For this, they give priority to the low-cost yet efficient software that helps in accomplishing the goal within budget. Monitoring software reveals the employee’s activities whether they use expensive software to reach the given targets on time.
Conclusion As a whole, monitoring software is beneficial to both employees and employers. While it helps the business to increase productivity, employees learn how to complete their assigned projects on time. Apart from the companies, many self-employed professionals also make use of monitoring software to evaluate their performance for betterment. |
AuthorAt employees screen monitoring, we are happy to help the employers with the best options that they can use to increase the productivity of their employees and to show positive gratitude towards the employees who deserves appreciation for being consistent on there work. ArchivesCategories
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